Back Office Executive
Back Office Job In recruitment, the validation role is a critical process to ensure that candidates meet the required qualifications and criteria for a position. It involves verifying the accuracy of a candidate’s resume, qualifications, work history, and other credentials to confirm they align with the job requirements. This process helps recruiters identify the best-suited candidates while reducing the risk of hiring individuals who may not be adequately qualified.
Key tasks in validation include reference checks, background verifications, and confirming professional certifications. By maintaining a rigorous validation process, companies ensure they are hiring candidates with the right skills and experience, leading to better recruitment outcomes.
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Back Office Executive Key Responsibilities:
- Ensure the Application Process is Completed: Verify that all candidate applications are properly submitted and documented.
- Resume Screening: Compare and analyze resume details with the job description to ensure candidates meet the position’s requirements.
- Validation Procedure: Initiate, intimate, and guide candidates through the Recruitment Validation Process (RCS), ensuring they understand the steps involved.
- Schedule Validation Calls: Arrange calls with candidates to explain the context of the validation process and answer any questions.
- Credential Validation: Ensure that degrees, certifications, licenses, and other professional qualifications are legitimate and current.
- Job Description Alignment: Ensure that candidate resumes match the job description specifications, identifying potential gaps or discrepancies.
- Clarify Job Description Doubts: Address any queries candidates may have regarding the job description or the recruitment process.
- Candidate Availability: Plan and ensure that candidates are available for future recruitment steps, managing schedules efficiently.
- Approval of Qualified Candidates: Review and submit your approval for candidates who meet all the necessary qualifications and criteria.
- Document Management: Maintain accurate and up-to-date records of all candidate validation documents and reports.
- Collaboration: Work closely with recruiters, hiring managers, and HR to ensure validated candidates align with job requirements.
- Reporting: Prepare validation reports and present findings to the recruitment team or hiring manager.
- Continuous Improvement: Recommend improvements in validation processes to increase efficiency and accuracy.
Additional Responsibilities:
- Resume Detailing Analysis: Regularly analyze and update candidate resume information to ensure accuracy and completeness.
- Avoid Duplicate Resumes: Ensure that duplicate resumes are avoided in the databank by conducting thorough checks.
- Databank Maintenance: Update and maintain the candidate databank following standardized procedures, ensuring data integrity and accuracy.
Key Requirements:
- Attention to Detail: Ensure accuracy in verifying candidate information and identifying discrepancies.
- Problem-solving: Ability to address discrepancies and issues in candidate validation efficiently.
- Ethics & Integrity: Commitment to maintaining confidentiality and compliance with company policies and laws.
- Team Collaboration: Ability to work with multiple teams to ensure timely and accurate validation.
- Language Proficiency: Must be fluent in both Hindi and English.
- Technical Skills: Proficiency in MS Office applications (Word, Excel, PowerPoint, etc.) is essential.
- Experience: Prior experience in recruitment validation, HR, or background verification roles is a plus.
- Communication Skills: Excellent communication skills to explain processes clearly to candidates and collaborate with internal teams.
More Information
- Salary Offer 2 - 3 LPA - Fulltime 1 - 1.5 LPA Parttime
- Educational Qualification Degree / Diploma
- Age 50
- Sex Both
- JobNumber 2409204PR497